When contracts for material are let within a project, one of the following methods is used:
- The written quote is signed and authorised as a contractual agreement.
- A formal purchase order is provided, either handwritten from a purchase order book (available from good newsagencies) or as an order typed on an official letterhead. This is usually set up as a standard order form and may be handed over in person or sent by post or fax or email.
- A formal letter of request is provided.
It is advisable to place orders as early as you can for a specified delivery date. This can be several weeks in advance as you often wish to check for availability of a certain material at the same time.
You may like to download a sample acceptance letter and order (Word 206 KB).